Last Modified: April 1, 2026
This Data Privacy Policy (“Policy”) explains how Aviy (“Aviy.ai,” “we,” “our,” or “us”), collects, uses, stores, shares, and protects your personal information when you access or use our website, software, cloud storage services, hosted invoice pages, payment pages, AI-powered tools, and related services (collectively, the “Services”).
This Policy also explains your rights and choices regarding your personal information.
1. Who We Are
Aviy.ai is a software platform that helps users create, manage, send, store, and access invoices, estimates, payment requests, and related business documents. Some Services may be used without creating an account, while others, including Aviy Cloud, Android and IOS Apps, require registration or subscription.
2. Scope of This Policy
This Policy applies to:
- https://aviy.ai/ and its subdomains
- Aviy.ai web applications
- Hosted invoice and payment pages
- Aviy Cloud storage services
- AI-powered invoicing and business document tools
- Customer support, communications, and related services
This Policy does not apply to third-party websites, services, or platforms that may integrate with or be linked from our Services.
3. Our Relationship to You
Depending on how you use Aviy.ai, our role may differ:
Customers
“Customers” are individuals or businesses who use Aviy.ai to create, send, manage, store, or process invoices, estimates, documents, or subscriptions. For Customers, Aviy.ai generally acts as a data controller for account, billing, and platform usage data.
Users
“Users” are individuals or businesses who receive, view, approve, or pay invoices, estimates, or payment requests created by a Customer through Aviy.ai. For this information, Aviy.ai generally acts as a data processor on behalf of the Customer.
Visitors
“Visitors” are people who browse our website, submit forms, request demos, join waitlists, contact support, or otherwise interact with our website without necessarily becoming Customers. For Visitors, Aviy.ai generally acts as a data controller.
4. Information We Collect
We may collect the following categories of personal information.
Contact Data
Such as:
- full name
- business name
- email address
- phone number
- address
- job title
Account and Profile Data
Such as:
- username
- password or login credentials
- account preferences
- business profile details
- business logo
- tax or VAT details
- subscription plan details
User Data
Such as information about a Customer’s clients or customers, including:
- client name
- client email
- phone number
- billing address
- shipping address
Invoice and Document Data
Such as:
- invoice numbers
- item descriptions
- pricing
- tax amounts
- discounts
- due dates
- payment status
- notes
- attachments
- custom fields
- estimates, receipts, quotes, and related business document content
Billing Data
Such as:
- billing name
- billing address
- subscription status
- payment transaction metadata
- partial card details provided by payment processors
We generally do not store full payment card details ourselves.
Support and Communication Data
Such as information you provide when you:
- contact support
- email us
- submit a form
- chat with us
- respond to surveys
- request a demo
- join a waitlist
Device and Technical Data
Such as:
- IP address
- browser type
- operating system
- device identifiers
- language preferences
- time zone
- usage logs
- crash or diagnostic data
Cookies and Similar Technologies
We may use cookies, pixels, tags, analytics tools, and similar technologies to operate and improve the Services.
AI Input and Output Data
When you use our AI-powered tools, we may process:
- prompts
- instructions
- uploaded text
- invoice descriptions
- generated outputs
This may include personal or business information that you choose to enter.
5. How We Collect Information
We collect personal information:
- directly from you
- from forms you complete
- when you create or use an account
- when you use invoice, payment, cloud, or AI features
- automatically through cookies and technical tools
- from payment providers and integration partners
- from communications with support or sales
6. How We Use Your Information
We may use your personal information to:
- provide and operate the Services
- create, send, store, and display invoices and related documents
- enable Aviy Cloud storage and syncing
- authenticate users and manage accounts
- process subscriptions and billing
- support payment workflows and hosted payment pages
- provide customer support
- personalize your experience
- improve our platform, features, and user experience
- power AI-assisted features you request
- monitor usage, maintain security, and prevent fraud
- comply with legal obligations
- enforce our terms and policies
- send product, support, service, or marketing communications where permitted by law
7. No-Account Use
Some parts of Aviy.ai may allow you to generate or preview invoices without creating an account.
If you use these no-account features:
- we may process the information you enter temporarily
- your data may not be stored for long-term retrieval
- you are responsible for downloading or saving your documents unless you subscribe to Aviy Cloud or otherwise save them
8. Aviy Cloud Storage
If you subscribe to Aviy Cloud, we may store your invoices, estimates, documents, and related account data so you can:
- access them later
- sync across devices
- organize and manage your records
- retrieve and export documents over time
Stored content remains subject to this Policy, our retention practices, and applicable law.
9. AI-Powered Features
If you use AI features, we may process the content you submit to generate invoice drafts, summaries, suggestions, descriptions, or other outputs.
You are responsible for reviewing and validating AI-generated results before using, sending, or relying on them. AI outputs may not always be accurate, complete, or suitable for legal, tax, accounting, or financial purposes.
10. Legal Bases for Processing
Where required by applicable law, including UK GDPR and EU GDPR, we rely on one or more of the following legal bases:
- performance of a contract
- taking steps before entering into a contract
- our legitimate interests in operating, securing, and improving the Services
- compliance with legal obligations
- your consent, where required
11. How We Share Information
We may share personal information with:
Service Providers
Third parties that help us operate the Services, such as:
- cloud hosting providers
- analytics providers
- authentication providers
- email and messaging providers
- customer support tools
- security and fraud prevention vendors
- AI infrastructure providers
- payment processors
Customers
If you are a User interacting with an invoice, payment page, or estimate created by a Customer, the relevant Customer may receive information relating to your interaction, payment, or form submission.
Integration Partners
If you connect Aviy.ai to third-party software or services, we may share relevant data with those integrations as necessary to provide the requested functionality.
Corporate Transactions
Your information may be disclosed as part of a merger, acquisition, restructuring, financing, sale of assets, or similar transaction.
Legal and Regulatory Disclosures
We may disclose information where required by law or where reasonably necessary to:
- comply with legal obligations
- respond to lawful requests
- protect our rights or property
- investigate fraud, abuse, or security issues
- enforce our agreements
We do not sell your personal information for money.
12. International Transfers
Your personal information may be transferred to, stored in, or processed in countries outside your country of residence, including where our service providers operate.
Where required by law, we use appropriate safeguards for international data transfers.
13. Data Retention
We retain personal information for as long as reasonably necessary to:
- provide the Services
- maintain Aviy Cloud accounts
- comply with legal and regulatory requirements
- resolve disputes
- prevent fraud
- enforce agreements
- maintain backups and security records
Retention periods may vary depending on the type of data and the reason it was collected.
If you close your account or request deletion, we may still retain certain information where necessary for legal, tax, accounting, security, backup, or legitimate business reasons.
14. Your Rights
Depending on your location and applicable law, you may have rights including:
- the right to access your personal information
- the right to correct inaccurate information
- the right to request deletion
- the right to restrict processing
- the right to object to certain processing
- the right to withdraw consent where processing is based on consent
- the right to data portability
- the right to lodge a complaint with a supervisory authority
If we process your information on behalf of a Customer, you may need to contact that Customer directly to exercise certain rights.
To exercise your rights, contact us using the details below.
15. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- keep the website functioning
- remember preferences
- improve performance
- understand usage patterns
- support analytics
- enhance security
- provide marketing or remarketing where permitted
You can manage cookies through your browser settings and, where available, our cookie controls.
16. Marketing Communications
We may send you service-related and transactional communications as necessary to operate your account and provide the Services.
Where permitted by law, we may also send you product updates, newsletters, offers, and promotional communications. You can opt out of marketing communications at any time by using the unsubscribe link or contacting us directly.
17. Data Security
We implement reasonable technical and organizational measures designed to protect personal information, including measures such as:
- encryption in transit
- access controls
- authentication safeguards
- secure hosting infrastructure
- monitoring and fraud prevention
- backups and system protections
However, no method of storage or transmission is completely secure, and we cannot guarantee absolute security.
18. Children and Minors
Our Services are not directed to, and are not intended for direct use by, individuals under 18 or the age of majority in their jurisdiction. We do not knowingly collect personal information from children.
19. Third-Party Services
Our Services may contain links to or integrations with third-party websites, platforms, and services. Their privacy practices are governed by their own policies, not this Policy. We encourage you to review their privacy notices before providing them with personal information.
20. Changes to This Policy
We may update this Policy from time to time. Any changes will be posted on this page with an updated “Last Modified” date. Your continued use of the Services after changes become effective means you accept the revised Policy.
21. Contact Us
If you have questions, concerns, or requests about this Data Privacy Policy or our data practices, please contact us at:
