Last Modified: April 1, 2026
This Privacy Policy (“Policy”) of Aviy (“Aviy.ai,” “our,” “we,” or “us”), which will always be available at https://aviy.ai/, is intended to help you understand our privacy practices and how we collect, use, disclose, and process your personal information. We also describe your rights and choices with respect to how we process your personal information.
This Policy applies to https://aviy.ai/, including all sub-domains (the “Sites”), which are owned and operated by Aviy.ai, as well as our web-based invoicing platform, cloud storage features, invoice pages, payment pages, AI-assisted invoice generation tools, and other websites and webpages hosted on behalf of businesses utilizing Aviy.ai services “Web App”, “Andoid App” and “IOS App”. The Sites, and any related services, are collectively referred to as our “Services.”
ACCEPTANCE
Any entity accessing or using the Sites and/or Services (“you”) represents and warrants that you accept the data practices and terms described in this Policy and, as applicable, our Terms of Service and any other applicable legal terms. If you do not agree with this Policy, please discontinue your use of the Sites and Services immediately.
CHANGES TO THIS POLICY
We may revise this Policy from time to time and without prior notice to you. Except as otherwise noted in this Policy, such changes may apply to any personal information we already hold about you or personal information collected after the Policy is modified. Changes will be posted on this page and are effective as of the “Last Modified” date at the top of this Policy. Please visit this page regularly so that you are aware of our latest updates. Continuing to access or use the Sites or Services after any changes become effective indicates your acceptance of the revised Policy.
In addition, we may provide you with “just-in-time” disclosures or additional information about the data processing practices of specific parts of our Sites or Services. Such notices may supplement this Policy or provide you with additional choices about how we process your personal information.
OUR RELATIONSHIP TO YOU
To understand Aviy.ai’s data protection obligations and your rights to your Personal Data under this Policy, you must identify which relationship(s) you have with Aviy.ai.
“Customers” refers to anyone utilizing the Services to create, save, store, transmit, or manage an invoice, estimate, payment request, or related business record, including registered users of Aviy.ai with paid, free, trial, or subscription accounts, including Aviy Cloud users. Customers may also include businesses using our hosted forms, invoice pages, payment links, or AI-powered document generation features. Aviy.ai has a data controller or direct relationship with Customers using and accessing the Sites and Services about their own Personal Data. Authorized users of a Customer’s Aviy.ai account are collectively and individually referred to as “Customers.”
“Users” refers to individuals or companies doing business with a Customer utilizing Aviy.ai Services, whether your data was entered by the Customer or whether you enter it on a form, invoice page, estimate page, payment page, or other hosted page provided by Aviy.ai on behalf of a Customer. Aviy.ai generally has a data processor relationship with Users and will collect and process your Personal Data on behalf of the relevant Customer. Your agreement with the relevant Customer should explain how the Customer shares your Personal Data with Aviy.ai and other third parties. If you have questions about this sharing, you should direct those questions to the relevant Customer.
“Visitors” refers to any individual accessing the Sites as well as any individual submitting Personal Data via the Sites for any reason, including but not limited to entering data into an invoice or estimate form, submitting a contact form, subscribing to a newsletter, requesting a demo, joining a waitlist, participating in a survey, or otherwise interacting with the Sites. Aviy.ai has a data controller or direct relationship with all Visitors accessing or submitting Personal Data via the Sites.
THIRD PARTIES
This Policy does not apply to information processed by third parties, including but not limited to third-party payment processors, identity verification providers, analytics tools, cloud infrastructure providers, communication platforms, or software integrations that may connect with our Services. When you visit a third-party website or interact with third-party services, including those you may access by following a link from the Sites or those with whom we may share information as outlined in this Policy, you acknowledge that your use and access to any third-party services in conjunction with Aviy.ai Services is solely at your own risk. Please review any third parties’ privacy policies before disclosing information to them.
PERSONAL INFORMATION
“Personal Data” means any information about an identified or identifiable individual and any device information that may be linked with an identifiable individual. We collect and process the following types of information. Specific Personal Data elements listed below are examples only and are subject to change. We may create anonymous, aggregated, or de-identified records from Personal Data for certain business purposes of Aviy.ai and our affiliates. Any information that is anonymized or aggregated is no longer Personal Data, and we may use, share, and retain it for any lawful purpose.
“Contact Data”: Personal Data about you used to contact you. For example: your name, business name, title, email address, physical address, phone number, or mobile phone number.
“Profile Data”: Personal Data related to a free, trial, or paid Customer account on our Services. For example: account name, business name, email address, phone number, password or login credentials, billing country, company address, website, logo, tax/VAT details, and business profile information.
“User Data”: Personal Data of a Customer’s Users utilized by Aviy.ai on behalf of Customers to send invoices, estimates, payment requests, reminders, and other communications, and to provide related services. For example: User name, User email address, User phone number, billing address, shipping address, and related contact details.
Note: By entering User Data into our systems via the Sites and/or Services, you understand that Aviy.ai is acting as a service provider or processor to you and/or the relevant Customer, depending on context. You represent and warrant that you have the requisite authority to provide such Personal Data to us and that the disclosure does not violate any applicable law or regulation.
“Invoice, Estimate & Document Data”: Any data included in an invoice, estimate, receipt, payment request, quote, proposal, or other business document created, transmitted, stored, viewed, or paid via the Services, and any data related to payment status, acceptance status, due dates, reminders, notes, attachments, taxes, discounts, currencies, and free-form or custom fields.
“Billing Data”: When you subscribe to a plan, including Aviy Cloud, we collect information about your or your business’ payment methods, such as billing name, billing address, partial payment card details, subscription status, transaction identifiers, and related billing records. Full card details are generally processed by our third-party payment processors and not stored directly by us.
“Support & Inquiry Data”: We collect information that you provide to us when you submit a support ticket, email or contact us, use chat functions, join a waitlist, request a demo, respond to a survey, report a problem, or otherwise communicate with us.
“Device Data”: Information collected automatically about the device and browser you use to access the Services, such as device type, browser type, operating system, IP address, unique device identifiers, language settings, time zone, and similar technical information.
“Performance & Log Data”: Information created by your use of our Sites and Services. For example: IP address, browser type, operating system, referral URLs, pages visited, actions taken, dates and times of access, crash reports, diagnostic data, and session activity.
“Cookies”: A cookie is a small amount of data generated by a website and saved by your web browser. We may also use similar technologies such as pixels, tags, local storage, SDKs, and analytics identifiers.
“AI Input & Output Data”: Data you submit when using our AI-powered features, such as prompts, instructions, uploaded text, invoice descriptions, and generated outputs. This may include business or personal information that you choose to enter into the AI tools.
“Other Data”: Any other information that an individual provides to us, including survey responses, reviews, testimonials, comments, and other communications.
COLLECTION AND PROCESSING
We collect your Personal Data through our Sites and Services.
Providing the Services
We process your Personal Data when you sign up for and use our Services with a free or paid account, including Aviy Cloud. For example, we use your Contact Data and Profile Data to configure your account, enable login, provide access to stored invoices and documents, personalize templates, and communicate with you about your use of the Services. We use User Data and Invoice, Estimate & Document Data to enable Customers to create, manage, send, store, view, and share invoices, estimates, and related records, and to enable Users to view, approve, or pay invoices and estimates.
No-Account and Temporary Use
Some parts of our Services may allow you to generate or preview invoices without creating an account. In such cases, we may temporarily process the data you enter in order to generate the requested document or output. If you do not subscribe to Aviy Cloud or otherwise save your information, such data may not be retained beyond what is necessary to operate, secure, troubleshoot, and improve the Service.
Aviy Cloud Storage
When you register for an Aviy Cloud subscription, we store your invoices, estimates, documents, and related account data so that you can access them across devices and over time. This includes cloud-based storage, syncing, retrieval, export, and associated account functionality.
AI Feature Processing
We may use AI Input & Output Data to provide AI-powered invoice generation, drafting, categorization, suggestions, reminders, and related functionality. We may also use such data to improve feature performance, detect misuse, maintain safety, and troubleshoot issues, subject to applicable law and our contractual obligations.
Invoice, Estimate, and Payment Processing
We use User Data and Invoice, Estimate & Document Data to create, display, store, transmit, and manage invoices, estimates, and related records on behalf of Customers via the Services. Where payment features are enabled, we may also process data necessary to support payment links, payment status updates, fraud checks, and transaction workflows.
Payment Processing
We use Billing Data to collect subscription and usage fees associated with the Services, including Aviy Cloud fees. Payment processing is handled directly by third-party payment processors. We may receive limited billing and transaction information from those providers, such as payment status, card type, last four digits, and subscription metadata.
Customer Service
When you contact us through the Sites or Services, we may record your Contact Data and Support & Inquiry Data and use your Personal Data to respond to you, resolve issues, and improve support quality.
Marketing
We may use your Personal Data, including Contact Data and Support & Inquiry Data, to keep you updated about our products and services, send newsletters, share promotional material, or inform you about product updates, events, or offers, as permitted by applicable law. You may opt out of marketing communications at any time.
Site Experience
We may use Profile Data, Device Data, and usage information to tailor your experience on the Sites, remember preferences, and provide content or product experiences that may be relevant to you.
Research & Development
We may use Cookies, Performance & Log Data, Device Data, and usage analytics for functional purposes, to improve the performance and usability of our Sites and Services, and to analyze how users interact with our Services.
Cookies & Similar Technologies
When you access the Sites or Services, we may automatically record certain Performance & Log Data and Device Data, set Cookies, or use pixels, tags, and similar technologies. We use this data for site administration, analytics, performance, security, fraud prevention, remembering preferences, and, where permitted, marketing or remarketing.
Security & Enforcement
We process your Personal Data to enhance the security of our Sites and Services, prevent fraud, detect abuse, combat spam and malware, and investigate violations of our Terms or applicable law. Without processing your Personal Data for these purposes, we may not be able to ensure the security and integrity of our Services.
Additional Processing
If we process Personal Data in connection with your use of the Sites or Services in a way not described in this Policy, this Policy will still apply generally unless otherwise stated when you provide Personal Data.
SHARING
Information we collect may be shared with a variety of parties depending upon the purpose for and context in which that information was provided. In all cases where we share Personal Data with third parties, we use a minimum necessary standard to disclose only the information reasonably required for the relevant purpose.
Consent
We will share your Personal Data in accordance with your consent where required or appropriate.
Customers
When Users interact with invoices, estimates, payment pages, or hosted forms created by a Customer, we may share Personal Data and transaction-related information with that Customer, except where prohibited by law or our contractual obligations.
Service Providers
In connection with our general business operations, we may share your Personal Data with service providers or subprocessors who provide services on our behalf, such as hosting, cloud storage, customer support software, analytics, email delivery, authentication, security monitoring, AI infrastructure, and payment processing support.
Affiliates and Corporate Group
We may share Personal Data with our current or future affiliates, parent companies, subsidiaries, or entities under common control, where necessary to operate, support, improve, market, or develop our Services, subject to applicable law.
Third-Party Integrated Services
Aviy.ai may provide the ability to integrate the Services with certain third-party services, including payment processors, accounting tools, communications tools, storage tools, or other software integrations. When you establish a connection between our Services and an integrated service, Aviy.ai may share relevant account and data records with that service as necessary to enable the integration. Third-party providers of integrated services may collect, use, and share data subject to their own policies. Your use of integrated services is at your own risk.
Business Transactions
Your Personal Data may be processed in the event of a merger, acquisition, financing, sale of assets, reorganization, bankruptcy, or similar business transaction. In such cases, Personal Data may be disclosed during due diligence and transferred as part of the transaction, subject to confidentiality and legal restrictions.
Legal Disclosures
In limited circumstances, we may access, preserve, and disclose your Personal Data, communications, or account information where we believe in good faith that such disclosure is legally required or reasonably necessary to comply with law, regulation, legal process, or governmental request; enforce our agreements; detect or prevent fraud, abuse, or security issues; or protect the rights, property, or safety of Aviy.ai, our users, or others.
RETENTION
We retain Personal Data for as long as necessary to serve the purpose(s) for which your Personal Data was processed and for a reasonable time thereafter, or as necessary to comply with legal obligations, resolve disputes, enforce agreements, maintain security, or support legitimate business needs.
Services Usage
We generally retain Personal Data for as long as a Customer remains an active user of our Services and for a reasonable period thereafter. We may retain account information, billing records, documents, support history, logs, and related data for legitimate business, legal, audit, security, fraud prevention, backup, and enforcement purposes.
Aviy Cloud Data
For Aviy Cloud subscribers, stored invoices, estimates, and associated account content may be retained until you delete them, close your account, or request deletion, subject to backup cycles, legal requirements, payment disputes, fraud prevention, or other legitimate business needs.
User Data
We may store User Data on behalf of Customers for as long as instructed by the Customer or for as long as needed to provide the Services and maintain business records, subject to applicable law and contractual obligations.
Site Activity
We may store information about your activity on our Sites, including logs, technical information, and submitted content, for as long as reasonably necessary for analytics, security, legal, and operational purposes.
Marketing
We may store information used for marketing purposes until you unsubscribe or request deletion, subject to maintaining suppression records necessary to honor opt-out requests.
Cookie Data
We retain information collected through cookies and similar technologies for the duration of the cookie or other collection period, unless a longer period is required for security, fraud prevention, or legal compliance.
YOUR RIGHTS AND CHOICES
Rights
Customers and Visitors with whom Aviy.ai has a data controller relationship may have the following rights under applicable law, subject to verification and applicable legal limitations:
- access to Personal Data we process about you
- correction of inaccurate Personal Data
- deletion of Personal Data
- restriction of processing
- objection to certain processing
- withdrawal of consent where processing is based on consent
- data portability where applicable
Users whose Personal Data is processed by us on behalf of a Customer should direct their requests to the relevant Customer. We may assist Customers in responding to such requests where required.
Choices
You may choose not to provide certain Personal Data, but this may limit your ability to use some features of the Services.
You may opt out of marketing communications by using the unsubscribe link in our emails or contacting us directly.
You may manage cookies through your browser settings and, where implemented, through our cookie consent tools.
You may request account cancellation by contacting us using the details below.
CALIFORNIA PRIVACY RIGHTS
If you are a California resident and Aviy.ai acts as a data controller with respect to your Personal Data, you may have rights under applicable California privacy laws, including rights to know, access, correct, delete, and limit certain uses of your Personal Data, subject to verification and legal exceptions. California Users whose Personal Data we process on behalf of a Customer should direct requests to that Customer in the first instance.
We do not sell your Personal Data for money. If applicable law treats certain advertising or analytics disclosures as a “sale” or “sharing,” you may have the right to opt out of such processing.
We will not discriminate against you for exercising your privacy rights.
SECURITY
We have implemented reasonable technical and organizational security measures designed to protect your Personal Data from accidental loss and from unauthorized access, use, alteration, and disclosure. These measures may include encryption in transit, access controls, authentication safeguards, system monitoring, backups, and secure cloud infrastructure. However, no method of transmission or storage is completely secure, and we do not guarantee absolute security.
If you believe that you have experienced unauthorized access to or use of your account, please contact us immediately at [insert support email].
MINORS
Our Services are not directed to, and are not intended for direct use by, individuals under the age of 18 or the age of majority in the jurisdiction where they reside. We do not knowingly collect personal information from such individuals. If we learn that we have inadvertently done so, we will take steps to delete it.
INTERNATIONAL TRANSFERS
Aviy.ai may process and store Personal Data in the United Kingdom, European Economic Area, United States, or other jurisdictions in which we or our service providers operate. If you access the Services from outside the jurisdiction where our servers or service providers are located, your Personal Data may be transferred to, stored, or processed in another country where privacy laws may differ from those in your jurisdiction.
Where required by law, we will use appropriate safeguards for international transfers of Personal Data.
Please note that when Aviy.ai acts as a processor on behalf of Customers, those Customers are responsible for ensuring they have any required rights, notices, or consents relating to the collection and transfer of Personal Data.
DESIGNATED COUNTRIES PRIVACY RIGHTS
This section applies to users located in the European Economic Area, the United Kingdom, and Switzerland at the time of data collection.
If you are located in one of these jurisdictions, you may have rights under applicable data protection law, including the right to request access to, correction of, erasure of, restriction of, or objection to certain processing of your Personal Data, and the right to data portability where applicable.
If you are a Customer or Visitor and wish to exercise these rights, please contact us using the contact information below. If you are a User whose data we process on behalf of a Customer, please contact that Customer directly.
If you are unhappy with our response, you may also have the right to lodge a complaint with your local data protection authority.
Our Relationship to You
Aviy.ai is a data controller of personal information directly collected from Customers and Visitors. Aviy.ai generally acts as a data processor of User’s personal information processed on behalf of Customers.
Legal Bases for Processing
Where required by law, we rely on one or more of the following legal bases:
- performance of a contract or steps taken before entering into a contract
- our legitimate interests in operating, securing, improving, and marketing our Services
- compliance with legal obligations
- your consent, where required
Individual Rights
Subject to applicable law, you may have the following rights:
- Right to withdraw consent
- Right of access
- Right to rectification
- Right to erasure
- Right to restriction
- Right to object to processing
- Right to data portability
- Right to lodge a complaint with a supervisory authority
We may request information necessary to verify your identity before responding to your request.
CONTACT US
If you have questions, requests, or complaints regarding this Policy or our privacy practices, please contact us at:
