Food & hospitality
Caterer invoice template
A free, professional invoice template for caterer work — billing for orders, events, bookings, and catering. Fill it in and send, or describe the job in one sentence and let Aviy’s AI build the caterer invoice for you: line items, tax, due date, and a one-tap payment link included.
What to put on a caterer invoice
- Order, booking, or event, described per line
- Per-item, per-head, or package pricing
- Deposit taken to secure the date
- Delivery, service, or staffing charge
- Tax at the applicable rate
- Final headcount or quantity, confirmed
- Payment terms and payment link
How to create one with Aviy
- 1Open the AI generator and describe the caterer job in a sentence.
- 2Aviy parses the client, line items, amounts, tax, and due date into a finished invoice.
- 3Edit any field, add your logo, brand colour, and signature.
- 4Download the PDF or send it by email, WhatsApp, or SMS — with an online payment link.
In-depth guide
Caterer Invoice Template: Free Guide and Examples
A free caterer invoice template plus per-head pricing, deposits, gratuity and a worked example so caterers bill events clearly and get paid on time.
Read the full caterer invoicing guide →Caterer invoice FAQ
What should a Caterer invoice include?
Your business and contact, the customer, a unique invoice number, the date, an itemised list of what was supplied, any deposit taken, delivery or service charges, tax, the total due, and payment terms. Aviy fills it in from one sentence.
How do I invoice per head for an event?
Enter the per-head price and the final headcount as a single line (headcount × price), then add any staffing or delivery lines. Aviy totals it and subtracts any deposit already paid.
Can I take a deposit to hold the date?
Yes. Record the deposit as paid and Aviy shows the balance due on the final invoice, so the customer sees exactly what is left to settle.
More food & hospitality templates
Stop copy-pasting spreadsheets
Describe the caterer job in one sentence. Aviy generates a finished, professional invoice you can download or send in seconds — for free.