Project Profit Calculator
Enter the project price and your labour and other costs to see profit and margin.
How to use this calculator
- 1Enter the price you quoted (or charged) for the project.
- 2Enter your labour cost and any other costs (materials, subcontractors, software).
- 3See the project profit and the margin it delivers.
How the Project Profit Calculator works
A project only makes money if its price clears every cost — your time at cost, plus materials, subcontractors and expenses. This calculator subtracts those from the price to show the profit and the margin, which is the honest test of whether a fixed quote was worth taking on.
Costing your own hours properly is what separates a busy studio from a profitable one. If a project’s margin comes out thin, reprice or rescope the next one rather than absorbing the shortfall — and use quotes so the client agrees the number up front.
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Create an invoice freeFrequently asked questions
How do I calculate project profit?
Subtract all project costs — labour plus materials, subcontractors and expenses — from the price. Divide the profit by the price for the margin.
What should I include in labour cost?
Your time (or your team’s) at cost, plus any subcontractor fees. Costing your own time honestly is what reveals whether a fixed price is actually worth it.
What margin should a project make?
It varies, but many service businesses target 40–60% on projects to cover overheads and leave a profit. If a project’s margin is thin, reprice or rescope the next one.
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